The Web Based EMR and Practice Management System that Manages Every Important Part of Your Pediatrics Practice
Why is WRS EMR Software Pediatric Specific?
- Pediatrics Templates such as growth charts, well/sick child exams, flu, food allergy, abdominal pain, chest pain, school excuse, conjunctivitis, appendicitis, abdominal pain, Point-n-Click SOAP Note, Referral Letters, and Comprehensive Clinical Content for Quick Charting
- Not complicated to use; spend more time with parents and patients than computer screen, easy to access and incorporate into chart notes
- Immunization tracking to see what has been given and what needs to be given
- Certified, powerful and integrated Billing and Revenue cycle management that gets you proper and complete reimbursement for all the services you provide.
Pediatric Specific EMR
Pediatric EMR Content and Templates are ‘Out-of-the-Box’
Waiting Room Solutions Pediatric Specific EMR content permits the Pediatrician to easily chart an encounter. Many patient encounters do not conform to a defined “template” and it is important to be able to quickly and comfortably chart your encounter. You will find your expected Pediatric-specific physical exam findings already loaded in your note. Similarly for the Pediatrics Review of Systems you will find Pediatric-relevant complaints and symptoms. The content in your note has been reviewed and refined by Pediatricians.
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One Step Closer Toward Meaningful Use
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To achieve Meaningful Use, there are 25 rules that you must follow to gain the stimulus incentive. Among these rules, it is crucial that you maintain an active problem list, medication list, allergy list, and are able to exchange data from the Continuity of Care Record. Among other MU Solutions, The Continuity of Care Record in the Waiting Room Solutions System is an easy place to get a global snapshot view of all your patients' problems. You do not need to maintain this list as a separate function because it is automatically populated as you chart your notes. A single-click dashboard allows you to easily access reports at one place for Meaningful Use Compliance. Waiting Room Solutions provides tutorials for all of the MU criteria here. |
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Your Documents are Available Online – Anywhere, Anytime.
Integrating documents into the electronic charting process is critical because paper forms and faxes are still a standard part of medical communication. Externally produced imaging reports and consultation letters can be easily scanned and imported into the chart. Based upon your setup preferences documents can be organized based on different categories.
Waiting Room Solution’s is unique in the web-based EMR industry in having a completely integrated and seamless fax queue. With this queue faxes are received electronically into the system and never make it to paper. Faxes can be matched to patients and orders created for that patient. Faxes can be assigned and tasked to a provider or other Pediatric office worker to act upon. A central fax queue makes all faxes available to all users regardless of the location. This is critical for offices with multiple locations. One practice, one fax, no paper.
Smooth Pediatric Clinical Workflow
Digital Pen Technology for Patient Forms and Questionnaires
When you are charting encounters that require additional or special documentation, we have engineered a smooth workflow for the Pediatric office. Questionnaires and other types of documentation can be filled out by the patient in the waiting room with the WRS digital pen. The data from these patient forms then flows seamlessly into your note without requiring the user to re-key data from the patient forms. We make this available to you in a variety of types of patient encounters. If you have your own Pediatric customized forms that you developed, we are able to take your own forms and have the data flow into the EMR with the WRS Digital Pen.
Pediatric Immunization Reminder Schedule Built In
Waiting Room Solutions Health Maintenance and Immunization Reminder Schedule is built right into the patient encounter workflow. You can set up automatic reminders for your patients, as well as record which medications they are currently taking.
Routine to Complex Charting For Pediatricians
Laboratory and Radiology Connections for a Pediatric Practice within WRS Web-based Pediatric EMR
Waiting Room Solutions can establish bidirectional electronic connections to your preferred reference laboratories like LabCorp, Quest or BioReference. Similarly we can establish an electronic connection to your local imaging facility. The Waiting Room Solutions order tracking system including automated alerts and messaging makes this process seamless. Your most valuable asset in your practice is your time, you shouldn’t be squandering your time chasing down lab tests or beginning patient encounters absent the information you need to treat the patient.
Billing and Revenue Cycle Management for the Pediatrics Practice
Proper and Complete Reimbursement for all the Services you provide.
As the office billing becomes an increasingly greater percentage of your annual collections, capturing all Pediatrics Procedure charges from the encounter becomes more important than ever. Seamless charge entry relieves the provider, front desk and billing office of this laborious process and makes it automatic and systematized. When you chart your Pediatrics procedure such as an appendectomy, the procedure is queued for billing without the need for dual entry of data by your front desk, biller or billing service. No charges are lost in the “hand-off.” Furthermore, most Pediatric procedures are charted with one-click default templates and the pertinent data can be easily entered into the note.
Eligibility Checking
Eligibility checking of your patients should be seamless and automatic. Based upon the scheduled appointment date all patients are automatically checked for up-to-date insurance and demographic data to ensure that you get paid. This is accomplished by electronic connections to the insurance companies with automatic messages sent starting 72 hours before the appointments. This takes the eligibility checking burden off of your already busy front desk. Your front-desk is alerted for ineligible patients before the encounter begins so that the correct financial arrangements can be sorted out prior to the visit. Ensuring an efficient eligibility checking process relieves your billing office from chasing patients for payment or repeated submission of claims to insurance companies that won’t get paid.
Integrated Credit Card Processing and Online Bill Payment
Patient payments that are made easier for the patient help ensure timely and correct payment. Credit card processing and online bill payment are integrated into the system without having to go to a separate portal or 3rd party software. This is unique to the Waiting Room Solutions system.
When payments are made to the office for the offer electronic transfer of funds associated with electronic payment entry, posting and adjustments. All of the Waiting Room Solutions advanced Pediatric billing and Revenue Cycle Management tools, workflow and procedures have been designed for a Pediatrics billing office. By using these tools the Pediatric billing office can focus their skills and attention on billing and collections processes that can’t be automated and require human intervention such as claim appeals and monitoring the revenue cycle.
Automated and Integrated Appointment Reminder System at No Extra Charge
The most valuable asset of a practice is the doctor’s time – especially in a field like Pediatrics. Scheduling variability due to appointments not kept or due to over-booking can cause unnecessary quiet times as well as log-jams at the front-desk. Waiting Room Solutions understands how a Pediatrics office works.
Appointment reminders are an automatic process in the Waiting Room Solutions system. When an appointment is made, the patient is automatically sent an email and an automated phone call reminder. This is an integrated part of the WRS system – not a third party add-on with an interface. By automating and removing the appointment confirmation function from the front-desk your staff has more time to focus on other functions that require human interaction.
Check In/Check Out Process
Our 4-step check-in to check-out process ensures the seamless movement of patients and data through the encounter. When there are special needs associated with the encounter the front desk is alerted before the patient enters the exam room. This ensures that you have labs such as the path reports prior to entering the room. Specific types of appointments can all be customized.
When patients need to be recalled for annual visits the system does this recall function automatically. Recall emails and phone calls with an interactive voice module are automatically generated based on rules that you can setup in the Waiting Room Solutions system. Based upon diagnosis, medication, laboratory values or multiple demographic criteria you can recall or alert subsets of your patients automatically.
Marketing Your Practice with WRS Pediatric EMR
Marketing Select Pediatric Services
Your practice’s website markets your practice on the web, but also serves as an anchor for other marketing efforts of your Pediatric practice. Waiting Room Solutions has answers to enable you to get top listings in Google and other search engines. Your website is automatically created and maintained when you setup your practice within the Waiting Room Solutions system. Search engine submissions and optimization is also managed automatically so that you are found by your current patients or patients seeking Pediatric care. You can market new procedures to current or potential patients. Waiting Room Solutions provides standard content that can then be modified to suit your practice situation. We also provide search engine optimization and practice marketing services to your practice to really rev up your marketing efforts. Managing the marketing of an Otolaryngology practice shouldn’t be an ad-hoc event. Sustained, continued effort and management leads to results. We make this easy for you but including all the tools you need to market your Pediatric practice on one integrated platform.
Referral Management System
The excellent care you provide is the first step when marketing your Pediatrics practice. A complete, customized and branded chart notes reflects that care. The Waiting Room Solutions referral management system and workflow enables you to send your customized chart note and/or a customized letter to your referring provider with a single click. Encounter note elements are automatically pulled from your note to populate your letter. All faxing of notes, letters and documents happens from the system and they are designed to highlight your practice and the care you provide. We maintain a central database of your referring doctor’s fax numbers, phone numbers and addresses so there is no need to setup this feature before accessing its benefits.
Award-winning Advanced Patient Portal
The patient portal provided through your website and the patient messaging system help you market your practice to your patients. Patients can enter their complaints and medical conditions through the patient portal and this saves the patient and your office staff time when they come for their encounter -- less time in the waiting room and consistent waiting times have been shown to lead to greater perceived satisfaction after a medical visit. After the encounter, based upon your diagnosis focused and branded educational content can be printed or automatically emailed to your patients.
Simple, Affordable, Fully Customizable Subscription Packages
No Software to Purchase. No Maintenance Fees or Hidden Expenses
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WRS |
WRS |
WRS |
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24x7 Web-based access |
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Online Patient Health Records |
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Online Insurance Eligibility |
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Integrated Clearinghouse (EDI) Transactions |
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Integrated Incoming & Outgoing Fax |
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Automatic Patient Recall & Appointment Reminder |
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Terms:
* Nurse Practitioners and Physician Assistants are discounted at 50% of the Subscription Rate.
Waiting Room Solutions is a CCHIT certified and HIPAA compliant EMR and Medical Practice Management System.
